Welcome Aboard Letter and Email Examples

Meeting the managers

  PeopleImages / DigitalVision / Getty Images

Are you welcoming a new hire to your team? Consider sending a welcome aboard letter. Although your human resources department will probably take care of sending an official job offer document, an informal note from you can help set the tone for a successful onboarding period.

A new employee might receive a welcome aboard letter from their immediate manager, the department head, or a colleague. The letter can serve as an introduction to the people on the team, outline the company's expectations for the new employee, and express gratitude for this new team member’s expected contributions. It might also provide contact information to help the employee get started.

A well-written letter can help a new employee feel welcome from the outset and ease the transition into the job. Make sure new additions to your team know you're happy to have them.

What To Include in a Welcome Aboard Letter

If you're sending a letter, begin with your contact information, the date, and the new employee’s contact information. If it's an email, begin with a descriptive subject line.

Your salutation should be polite. As with all business correspondence, you should keep the tone professional.

The body of your letter should express your anticipation of the new employee's arrival at the company, with a reference to the start date, if it's set. You can then write about your team's pending projects, or what the new employee's duties are expected to include.

In conclusion, you should let new employees know the department is looking forward to their arrival, and tell them where to address any questions or concerns they may have prior to their first day.

Welcome Aboard Letter Template

This is an example of a welcome aboard letter. Download the welcome letter template (compatible with Google Docs and Word) or see below for more examples.

Welcome aboard letter example

The Balance

Example of a Welcome Letter (Text Version)

Selena McKensie
123 Business Rd.
Business City, NY 54321

April 20, 2022

Xavier Jones
123 Main Street,
Anytown, CA 12345

Dear Xavier,

I am very pleased that you have accepted our offer and are joining our team. Your experience and vision will be a great asset to this group, and I know that the team is looking forward to working with you.

Please let me know if you find that you are available to start sooner than May 1, as we are all anxious to get going on the new project we discussed during your interview.

Brian Jones will be your liaison with the other team leaders and will help get you up to speed on where their projects stand and how they envision the integration of the final product. I know he is planning to contact you this week to help make your move to Corgu Inc. as smooth as possible.

If there is anything we can do for you in the meanwhile, please let me know. Welcome aboard! We are all looking forward to seeing you soon.

Best regards,

Signature (hard copy letter)

Selena McKensie
Human Resources Manager

Welcome to the Team Letter and Email Examples

The following are examples of a welcome aboard email to send to a new employee joining the team and a letter for an employee who is relocating for the job.

If you are sending an email message, the subject line of the message can simply say "welcome aboard" or "congratulations."

Example of an Email Welcome Message

Subject Line: Welcome Aboard

Dear Mary Beth,

It is with great pleasure that I welcome you to the advertising team at XYZ Enterprises. We are looking forward to your start date of April 4, 2022, and anticipate getting right to work on the autumn campaign.

You should have received all the pertinent Human Resources materials to review. Please return your forms as soon as possible for a seamless start of your benefits and salary.

If you have any questions about the materials, feel free to contact Sue Butler in HR (sbutler123@XYZemail.com, phone # 123-555-1212 X222) or me.


Joe Brown
Advertising Director, XYZ Enterprises
123-555-1212 X555

Example of a Welcome for a Relocating Employee

Roger Jones
12 Main Street
Business City, NY 54321

April 25, 2022

Stephanie Gomez
123 Chesnut Street
Anytown, CA 12345

Dear Stephanie,

Welcome to ZYX Corp! We are very happy to have you as a part of our team. The staff here is looking forward to helping you fill the management void we have had for some time.

Your organizational and strategic planning abilities are going to be put to good use as we move into the new fiscal year, and we are eagerly anticipating the positive impact you are going to have here.

Please let me know if we can be of any assistance, as many of us have also moved here in the last few years and can offer suggestions on almost everything from neighborhoods and schools to restaurants and health clubs.

We are a very family-friendly company and look forward to meeting Alice and the girls when you get settled in.

Looking forward to working with you,

Signature (hard copy letter)

Roger Jones
Human Resources Manager

More Welcome Letter Examples

Key Takeaways

  • Typically, a welcome letter will come from the worker’s immediate manager, department head, or colleague.
  • The letter can convey important information, such as introductions to team members, expectations, and contact information.
  • Review sample letters and emails as a guide but be sure to customize your letter and include the employee’s start date, if it’s set.