Tips for Writing Business Thank You Notes

A personal thank you note is always appreciated, whether it's to express thanks for a job interview, to show your appreciation for a referral or recommendation, or to say thanks for the business. Taking the time to say thank you not only shows your appreciation, but it will also help build relationships with clients, customers, and colleagues. Read on for tips on how to write the perfect business thank you note.

The following information covers who to thank as well as when to send a thank you card (usually right away). For example, did you know it’s essential to send a thank you for the interview message to the person who just interviewed you for a potential job?

Also, you’ll learn what to write in your thank you notes – both email and handwritten messages. There’s also a selection of business thank you cards for you to peruse. 

Appreciation Notes

woman writing handwritten note at desk
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Sending an appreciation note is a good way to show that you truly appreciate what someone has done for you. So, what's the best way to show your appreciation? Here are thank you note examples which show appreciation for a variety of circumstances: a job well done; for help at work; appreciation for a client or job referral; for assistance with your career or job search; and for a host of other professional and business circumstances.

Business Thank You Examples

Business thank you letters are a bit more formal than appreciation notes and need to be structured properly. Review these businesses thank you letter and note examples including thank you letters for employees and employers, managers, colleagues, clients, vendors, networking contacts and other business professionals. They may stimulate ideas for your own correspondence.

Thank You Note Examples

When you need to say thank you, it's always important to choose the right words and an appropriate card if you're sending a handwritten note. But if you’re drawing a blank on what to write, you can use some of these samples. You’ll also find thank you email message examples for a variety of circumstances.

Business Thank You Email Message Example

Your thank you notes don't always need to be handwritten. It's definitely acceptable to say thank you via email or a LinkedIn message - especially if you want to relay your thanks immediately.

An email thank you letter may not be as formal as a written letter but it still should be structured properly. When sending an email message, include the "Thank You" in the subject line along with your name if the person you're writing to doesn't know you well.

Business Thank You Cards

Here's a selection of thank you notes that you can order online. Choose styles and fonts accordingly to send to different types of businesses. For instance, you might send a more formal looking card to a law firm that you would to a hair salon.

Contact Keeper Business Thank You Notes

This thank you note from Franklin Covey is available in a 10 pack and has a unique detail. Each thank you note has an insert where you can include one of your business cards. It's a smart way to send a thank you note by mail while following up with your contact information. 

Employee Thank You Notes

Need to say thank you to an employee who has done a great job? How about a colleague who provided assistance above and beyond? Or perhaps you appreciate a boss who's extended himself. Most employees like to feel appreciated and a thank you note can go a long way towards improving morale. Here’s a look at a variety of employee thank you note examples you can tailor to fit your individual needs. 

How to Write a Business Letter

Knowing how to write a sincere and well-formatted thank you note or letter is essential, however, it’s not the only type of letter you’ll need to write during your career. It’s good to become familiar with how to write a basic business letter. You can use the basic format for a variety of business situations.

When writing to prospective employers, colleagues, professional and business connections, the layout of your letter is almost as important as the content of your writing. Here's what to include in your letters, notes and email messages, suggestions on formatting, and additional guidelines for writing business letters.