Careers Succeeding at Work The Power of Positive Employee Recognition How to Provide Effective Employee Recognition Share PINTEREST Email Print Employee Recognition Helps Engage Your Employees. Michael Blann/Iconica/Getty Images Succeeding at Work Human Resources Glossary Job Search Resources Hiring Best Practices Employment Law Employee Motivation Employee Management Management Careers Management & Leadership Employee Benefits Table of Contents Expand Why You Want to Recognize Employees Why Is Employee Recognition Scarce? Guidelines for Effective Recognition Determine Your Goal for Recognition Establish Criteria for Employee Recognition Establish Guidelines for Leaders Make Employee Recognition Inconsistent Be Specific About Why Make Recognition Timely By Susan M. Heathfield Susan M. Heathfield Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources. Learn about our Editorial Process Updated on 12/04/19 Why You Want to Recognize Employees Provide employee recognition to say thank you and you will encourage a positive, productive, and innovative organizational climate. Employees appreciate heartfelt, sincere, specific recognition from their managers, senior managers, and coworkers. It makes them feel good and when they feel appreciated, their contribution leads to better results for your business. People who feel appreciated end up experiencing more self-worth and their ability to contribute to the company increases as a result. You then experience a happier and more productive employee. Although these beliefs about employee recognition are commonly held by employers, why is it that employee recognition is so closely guarded in many organizations? Why Is Employee Recognition Scarce? Employee recognition is scarce because of a combination of several factors. People don't know how to provide employee recognition effectively, so they end up having bad experiences. They also assume that one size fits all when they provide employee recognition. Additionally, employers think too narrowly about what people will find rewarding and what constitutes true recognition. Guidelines for Effective Employee Recognition Here are several guidelines and ideas to help you effectively provide employee recognition and avoid potential problems when you undertake acknowledging your staff. Determine Your Goal for Your Recognition Efforts Decide what you want to achieve through your employee recognition efforts. Many organizations use a scatter approach to employee recognition. They implement a whole bunch of employee recognition ideas and hope that some efforts stick. Or, conversely, they recognize just a few employees, and not very often. Instead, create goals and action plans for employee recognition. Recognize the actions, behaviors, approaches, and accomplishments that you know will make your organization more productive and efficient. Fairness, clarity, and consistency are important in employee recognition. People need to see that each person who makes the same or a similar contribution has an equal likelihood of receiving recognition for their efforts. Establish Criteria for Employee Recognition Ensure that your organization establishes criteria for what makes a person eligible for employee recognition. For example, if people are recognized for exceeding a production or sales expectation, everyone who goes over the goal shares in the glory. Recognizing only the highest performer will demoralize all of your other contributors. Make sure the criteria for employee recognition is clearly stated and understood by everyone. Establish Guidelines for Leaders Set guidelines so leaders acknowledge equivalent and similar contributions. For example, each employee who stays after work to contribute ideas in a departmental improvement brainstorming session gets to have lunch with the department head. Or, recognize each employee who contributes to a customer, even the employee who just answered the phone—their actions set the sale in motion. Make Employee Recognition Inconsistent—But Constant Approaches and content must also be inconsistent. You want to offer employee recognition that is consistently fair, but you also want to make sure that your employee recognition efforts do not become expectations or entitlements. For example, if employees are invited to lunch with the boss every time they work overtime, the lunch becomes an expectation or entitlement. It is no longer a reward. Additionally, if a person does not receive the expected reward, it becomes a source of dissatisfaction and negatively impacts the person’s attitude about work. Be Specific About Why the Employee Is Receiving Recognition Be specific about why the individual is receiving the recognition. The purpose of feedback is to reinforce what you’d like to see the employee do more of—the purpose of employee recognition is the same. In fact, employee recognition is one of the most powerful forms of feedback that you can provide. For example, say something like, “The report had a significant impact on the committee’s decision. You did an excellent job of highlighting the key points and information we needed before making the final decision. Because of your work, we’ll be able to cut 6% out of our operating budget.” Make Recognition Timely Offer recognition as close to the event as possible. When a person performs positively, provide recognition immediately. Because it's likely the employee is already feeling good about his or her performance; your timely recognition of the employee will enhance the positive feelings. This, in turn, positively affects the employee’s confidence in their ability to perform well in their position. Remember that employee recognition is personal. One person may enjoy public recognition at a staff meeting while another prefers a private note in their personnel file. The best way to determine what an employee finds rewarding is to ask your employees. The Bottom Line You can make your employee recognition more powerful and effective if you incorporate these tips into your recognition process. You will benefit and your employees will love working for you.