Business Email Announcements for Employees

How to Introduce a New Employee and Their Background Via Email

New employee smiling after reading business-wide email introducing her.
Sam Edwards / Getty Images

When a new employee begins work at your company, you will want to announce his or her starting date and job details with an emailed employee announcement. The emailed employee announcement lets other employees know about their new coworker.

The emailed announcement makes the new employee feel welcome and a part of the team quickly. An employee announcement is recommended prior to the employee's first day on the new job so that other employees are expecting him or her.

The employee announcement is an integral component of how you welcome a new employee to your organization. Your employee announcement alerts coworkers to welcome the new employee, too. You can send this new employee announcement by email to all employees.

Sample New Employee Announcement #1

This employee announcement sample provides information about the new employee's background and experience.

Sample Employee Announcement with Background and Experience Included

To All Staff:

The quality team is pleased to announce that we have filled our open position. Brian Giraldo will join us as a quality technician on May 1. Brian will share an office with the other quality technicians in Building 6. We'll hold a welcome pizza lunch for Brian on his first day and you're all invited. Come welcome Brian with the quality techs.

We're excited to add Brian to our team. He brings us 10 years of increasingly responsible experience in creating quality software. Following his onboarding, we expect that Brian will take the lead technician role with the group. All of the technicians participated in selecting Brian for the role.

In addition to 10 years of experience, Brian has also worked in three related industries in a variety of quality roles, from development to auditing. He's been part of a team that helped his company earn the Malcolm Baldrige Award for quality, too.

Brian's degree in Computer Technology, combined with frequent seminars and training sessions, give him current skills that will enhance the quality team's effectiveness. He's an active member of our local quality association and has already introduced us to potential job candidates for the future.

Again, join us for pizza at noon on May 1 in the quality conference room in Building 6, to welcome Brian. We're excited to welcome him and hope that you will be, too. Email Mary Jenkins if you're coming, by Friday, so that we can have enough pizza for all.


Mike Girard for the Quality Technician Team

Sample New Employee Announcement #2

This employee announcement sample provides information about the new employee's background and experience.

To: All Staff

Margaret O'Brien, our newest Customer Service Specialist, will start her new job on September 15. We are excited to have Margaret aboard as she brings seven years of experience in similar roles in two other companies, one of which serves similar customers to ours. We are grateful that she selected our firm when she had several other options.

Margaret's background is in servicing and helping purchasers of software products and she is familiar with the software that we use for consolidating service inquiries and responses. She specializes in helping far-flung customers solve problems they are experiencing with installation and use of the software.

Margaret's degree is from the University of Madison where she majored in communication arts and minored in marketing.

Margaret's new employee mentor is Jessie LaRue, so if you have ideas for Margaret, let Jessie know. Margaret will spend part of each day the first week in onboarding meetings. But, she will be working in the customer service area on the second floor with the majority of her time.

Please join me in welcoming Margaret at a beer, wine, water, soda social on Wednesday at 4:30 p.m. in the main conference room on the first floor. We'll serve some snacks and fruit with the beverages.

Once again, I am happy that Margaret has joined our team.


Laura Richardson
Customer Service Director


An effective new employee announcement letter sets the tone for the employee's career with your organization. An employee who feels that their entry into your organization was professionally and warmly handled starts out their new job with a positive attitude and outlook. You want this for your new employee's success.