Recommendation Letter Sample

How to Write an Employee Recommendation Letter for a Valued Employee

Businesswoman is writing a letter of recommendation for a valued staff member who is leaving.
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Why You Write an Employee a Letter of Recommendation

Are you looking for a recommendation letter sample to use as a guide when you write your own recommendation letters? This recommendation letter sample is written for a valued employee who is moving on to a new opportunity at a new location for family reasons.

Because of the nature of the employee's work, you have both agreed that it requires an onsite employee so teleworking won't satisfy the requirements of the job.

You are invested in helping this employee advance their career at their new location as you have valued the employee's commitment and contribution during her time with your organization.

Employees must leave your organization for reasons that can include spouse relocation, graduation from college, family needs, and promotional opportunities that your organization cannot currently offer. When an employee has worked for you successfully, you want to act with kindness and professionalism.

Especially for an employee whom you have valued, a recommendation letter will assist the employee to obtain his or her next job.

Written on company stationery, with a clearly printed address and telephone, and the recommender's name and job title, the recommendation letter provides a sometimes needed boost to a job searcher's credentials. The fact that the letter exists says a lot about the integrity and contributions of its subject to a potential employer.

You will want your Human Resources office to review your recommendation letter before you send it. Some organizations have policies that require this oversight; others ask employees not to write recommendation letters at all.

They prefer that all recommendations come from Human Resources. Know your organization's policies before writing a recommendation letter.

Use this recommendation letter sample to write about an employee who made positive contributions to your organization. This recommendation letter is for an employee whom you want to help.

Recommendation Letter Sample

Stephanie Harris
123 Main Street
Anytown, CA 12345
Office: 517-687-3469
Cell: 517-272-3465

September 1, 2018

Human Resources
Acme Networking
123 Business Rd.
Business City, NY 54321

To Whom It May Concern:

This is a letter of recommendation for Linda Fisher. Linda reported to me for the past four years as my administrative assistant in the training and organization development department at State University.

While Linda's title was administrative assistant, the title does not accurately describe her actual contributions to the department. She was the glue that held all of the activities of the department together. She stayed on top of all consulting projects and training classes and coordinated the steps in their planning, implementation, and follow-up.

Linda was responsible for managing the office and for providing oversight and direction to two receptionists/schedulers. The schedulers who enrolled our participants in training sessions reported directly to her. Additionally, all student employees and interns in the department reported to Linda who assigned and supervised their work.

Linda was the official face of the department to the university. She performed all initial needs assessments with potential clients and followed up to research potential training classes and seminars that might meet the needs of the clients.

She assisted me with every aspect of my work from developing training materials, PowerPoint presentations, and visual aids to making sure that the training rooms were supplied for the training sessions.

Linda was an effective contributor to our department's success. She enthusiastically took over additional responsibilities as they became available and handled each new role with professionalism. Linda will be sorely missed by department members and the entire faculty and administrative staff we serve.

Linda is leaving to relocate for family reasons. It is my hope that this recommendation letter will assist her to obtain a position that will take advantage of her many capabilities. We are sorry to see Linda go, but we completely understand that her priority must be the needs of her family.

I am happy to have had the opportunity to work with Linda and hope that if you become her next employer that you appreciate her as much as we have.

Please contact me if you want or need additional information. I have enclosed my office phone extension and my cell phone number so that you can reach me directly for follow-up.


Stephanie Harris
Director of Training and Organization Development

A copy of the recommendation letter, after a review by the Human Resources staff, should be placed in the employee’s personnel file. This ensures that it is available for review in the future.

On the off chance that the terminating employee decides to reapply in your company, the reference letter provides useful documentation as to the demonstrated skills and contribution during the prior employment. This will ensure that the individual has the opportunity to become re-employed if a relevant position is available.