Careers Finding a Job What Is Included in a Job Offer Letter (With Examples) Share PINTEREST Email Print The Balance / Theresa Chiechi Finding a Job Job Searching Letters & Emails Skills & Keywords Resumes Salary & Benefits Job Listings Job Interviews Cover Letters Career Advice Best Jobs Work-From-Home Jobs Internships Table of Contents Expand Formal Job Offer Letters What's Included in a Job Offer Letter Job Offer Letter Template Job Offer Letter Examples Job Offer Email Example Accepting a Job Offer Declining a Job Offer By Alison Doyle Updated on 03/22/22 A job offer letter is a formal document sent to candidates selected for employment. It's a good idea to have written confirmation of an offer so that both the employee and the employer are clear on the conditions of a job. Formal Job Offer Letters If a job offer is made over the phone or email, it will most likely be followed by a formal letter that confirms employment details such as job title, salary, benefits, paid leave, and management structure. The letter could be a paper copy that is physically signed or an email message with a link to a letter to be digitally signed. The job offer may be contingent upon the new employee completing additional steps, such as passing a background or reference check or undergoing a pre-employment drug test. A candidate may choose to accept the job offer by signing and returning the letter as a formal acceptance of the position. If the offer isn't for the compensation package that was expected, a candidate must decide whether to make a counteroffer or decline the invitation. What's Included in a Job Offer Letter An offer letter confirms employment details such as: Job titlePosition type (exempt, non-exempt, full-time, part-time)Reporting structureStarting date of employmentSalaryBonusesBenefits information and eligibilityEmployee contract and/or at-will employment statusConfidentiality agreementNoncompete agreementContingenciesAcknowledgment of offer and confirmation of acceptance The information listed in a job offer letter depends on the role and the employer. It may include information required by state and local law, company policy, bargaining agreements, and employment contracts. Job Offer Letter Template You can view the job offer template below or download the template, which is compatible with Google Docs and Microsoft Word. Download the Word Template Job Offer Letter Examples Job Offer Letter Sample #1 (Text Version) Shirley LeeABCD Company123 Business Rd.Business City, NY email@example.comMay 20, 2022Mr. Thomas Kinajo123 Main StreetAnytown, CA 12345Dear Tom,ABCD company is pleased to offer you the position of Assistant Director, Customer Relations. Your skills and experience will be an ideal fit for our customer service department.As we discussed, your starting date will be June 1, 2022. The starting salary is $56,000 per year and is paid on a weekly basis. Direct deposit is available.Full family medical coverage will be provided through our company's employee benefit plan and will be effective on June 1. Dental and optical insurance are also available. ABCD offers a flexible paid time-off plan which includes vacation, personal, and sick leave. Time off accrues at the rate of one day per month for your first year, then increases based on your tenure with the company. Eligibility for the company retirement plan begins 90 days after your start date.If you choose to accept this job offer, please sign the second copy of this letter and return it to me at your earliest convenience.When your acknowledgment is received, we will send you employee benefit enrollment forms and an employee handbook that details our benefit plans and retirement plan. We look forward to welcoming you to the ABCD team.Please let me know if you have any questions or I can provide any additional information.Sincerely,Signature (hard copy letter)Shirley LeeDirector, Human ResourcesABCD CompanyI hereby accept the Assistant Director, Customer Relations position._____________________________Signature_____________________________Date Job Offer Letter Sample #2 Amy GreenGMCD Solutions123 Business Rd.Business City, NY firstname.lastname@example.orgMay 20, 2022Magnolia Applicant123 Main StreetAnytown, CA 12345Dear Magnolia,It is with great pleasure that I am writing to you to offer you the position of Senior Software Engineer with GMCD Solutions. Your experience and enthusiasm will be an asset to our company.Please review the attached document outlining your salary and benefits, and sign where indicated. Return in the enclosed envelope within five business days. We will contact you once we have received the paperwork as to your start date.We look forward to welcoming you as part of the GMCD Team!Regards,Amy GreenHuman Resources DirectorGMC Solutions Job Offer Email Example Job Offer Email Sample Subject: Acme Corp. Job OfferDear John,Acme Corp. is pleased to offer you the position of Administrative Assistant, reporting to Mary Connelly in our Warburton offices.Your start date will be June 1, 2022. I’ve enclosed our welcome package, which outlines your salary and benefits, as well as our policies and procedures. Please sign to acknowledge receipt and your acceptance of our terms and return the last page in the envelope provided.In the meantime, please feel free to contact me with any questions. We’re excited to welcome you to the team!Best,Bill SmithHuman ResourcesACME Corp. Accepting a Job Offer When accepting an offer, a candidate must sign and return a job offer letter as a formal acceptance of the position. Several options are available: Accepting on the spot, despite the fact that there's a lot to consider before taking on new responsibilities.Asking for a few business days to think it over.Negotiating new conditions within the employment terms. Candidates should accept by communicating their interest and gratitude quickly to the hiring manager over the phone or email. Declining a Job Offer If candidates are unsure whether to turn down an offer or to negotiate, they should evaluate the job opportunity by considering the following questions: Is the offer a fit for their financial circumstances?How do the salary and benefits match market averages? Is there room for negotiation?What are the organizational values of the potential employer?How will the job fit into a candidate's life outside of work?How will this job further a candidate's personal and professional goals? There should be no pressure to accept an offer if it isn't a good fit. It's important to be polite and professional in every interaction and to not burn bridges. If you choose not to accept the job offer, decline in a formal letter and thank everyone involved in the interview process.