Great Google Apps for Small Business Finance

Companies of all sizes are increasingly switching from familiar office suites that run on desktop computers to online business apps like Google Apps. The Google Apps Marketplace has a good selection of accounting and finance apps that work with Docs, Calendar, and other Google Apps services. Here are some of the best for managing small, medium, and large businesses.

FreeAgent Online Accounting Software

Screenshot of Free Agent software
Free Agent Accounting Software FreeAgent Central

FreeAgent is an online accounting software for freelancers and small businesses. It manages invoicing, expenses, and time tracking with real-time accounts and tax reports. FreeAgent integrates with Google Contacts and Google Calendar.

FreshBooks Online Billing and Bookkeeping

FreshBooks Online Accounting Software FreshBooks is a service of 2ndSite Inc.

FreshBooks is a popular online accounting software for small to large businesses. It creates recurring and individual invoices and manages contractors. It offers time reporting and expense tracking.

Intuit Online Payroll for Google Apps

Intuit Online Payroll screenshot
Intuit Online Payroll Intuit, Inc.

Intuit Online Payroll has free live support from payroll experts and can be integrated with Gmail, Google Calendar, and Documents. This app runs payroll, prints checks, and e-files taxes.

Expensify Online Expense Reporting

Expensify reports screenshot
Expensify Expensify, Inc.

Expensify's tagline is "Expense Reports That Don't Suck!" Use Expensify to automate expense report data entry by importing expenses—many with guaranteed eReceipts—directly from 94% of all credit cards offered in the U.S. Expensify track time, mileage, and cash expenses on the go and creates online expense reports. Employees can be reimbursed by credit card or direct deposit. Expenses can also be exported to QuickBooks or linked to SalesForce accounts.

Shoeboxed Receipt Management

Shoeboxed interface screenshot
Manage Receipts with Shoeboxed Copyright Shoeboxed Inc., All Rights Reserved

Scan receipts and send them electronically to Shoeboxed to organize and store them for you online. You can also submit receipt images and data to a Shoeboxed account via email, iPhone, or digital camera. You can even mail your receipts the good old fashioned way and Shoeboxed will do the scanning and data entry for you. This app also imports financial data into Quicken, Quickbooks, and FreshBooks.

Rhino Accounting Free Google Accounting App

Rhino Accounting is free online accounting software for small businesses that can create invoices as PDF files so they can be sent electronically. Reports are viewed in Google Docs and invoices can be sent using Gmail. Rhino Accounting is also integrated with Google Contacts. This app supports the dollar, pound, euro, and yen.

Accounting by Wave

The Wave app provides software for invoicing and accounting to make life easier for small business owners. The software includes templates for invoicing that can be customized with your logo for a professional look. The Wave app can be linked to credit cards and bank accounts for quick and seamless transactions. It also includes receipt scanning tools so you can import that data. Wave also has personal finance tools that can be separated from the business aspects of the software, so you get two for one with this app.

Which to Choose?

All these apps vary in what they do best and in the features they offer, so choosing one comes down to the size of your business, your specific needs, and how much you want to spend. Your choice can also depend on your tolerance for certain accounting tasks. You might not mind tracking time while you dread invoicing or grappling with payroll. There's a Google app out there to take those things off your hands.