8 Free Wedding Guest List Templates

person on a wedding list template website

The Spruce / Michelle Becker 

A wedding guest list template can help you keep track of everyone you plan on inviting to your wedding. Not only will it help keep you organized, it's also a place where you can make sure no invitation or thank you note gets forgotten.

These templates can be as simple or as detailed as you like. You'll need to enter basic information such as names and addresses, and from there you can enter everything from how many children are in the party to dietary restrictions and more.

wedding list template website
The Spruce 

All the templates are free and can be used with spreadsheet programs or word processors, making them useful even if you don't have Microsoft Excel or Microsoft Word.

You can complement these templates with more wedding freebies and free wedding templates to help you create your own favor boxes, save the date cards, programs, checklists, and websites.

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Wedding Guest List Manager

The Knot's Guest List Manager homepage

The Knot

The Knot offers a template that's full of features. After you've entered your guests, you can filter by groups, keep track of RSVPs, create address labels, and even use it to write your ​thank you notes.

You'll need to become a member of The Knot to use their template, but it's completely free and takes only a few minutes to join.

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Wedding Guest List Tracker

A computer with a wedding guest list tracker open

Botanical Paperworks

Use the fields in the free Excel template from Botanical Paperworks to enter the names, addresses, and phone numbers of your guests.

When your guest list is complete, you can use the template to keep track of invitations sent, replies received, the number of guests invited and attending, and those who are not attending.

As a bonus, the spreadsheet automatically tallies the days until your wedding, how many guests are invited, how many guests have confirmed, and how many have not.

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Wedding Guest List Spreadsheet Template

Ashlyn Writes

Ashlyn Writes has created this free template that can be opened in Microsoft Excel or Google Sheets.

This is a complete guest list for all wedding events, each with a separate sheet so you can enter all the bride's guests, groom's guests, and also the guests for any other wedding events like the bridal shower and rehearsal dinner.

Use the headings to enter names, mailing addresses, whether the invitation has been sent or not, gifts received, and thank yous sent. 

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Wedding Guest List

A wedding guest list template open in Google Docs

Style Me Pretty

Style Me Pretty's template can be opened with Google Sheets or Microsoft Excel where you can enter your guest's information, save it, and print it out if you'd like.

The columns in this template include first name, last name, address, email address, dietary restrictions, sent save the date, sent invitation, the number of invited guests, number attending, children, rehearsal invited and attending, table number, visiting from out of town, gift description, and notes.

You'll also find some helpful tips to help you complete your list and make sometimes tough decisions on who to invite.

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Wedding Guest List

Picture of a free wedding guest list at Document Templates

Document Templates

The template from Document Templates is really easy to use and has a very simple design.

Changing the date is a breeze because it lets you select the date from a calendar, after which the date is displayed with a fancy text on the top right.

This template lets you fill out a guest's address, relationship, seating arrangement, food choice, and gifts received. There also are sections called invited to wedding, accepted/declined, and thank you card sent.

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Wedding Guest List Template

Screenshot of a free wedding guest list template from Dotxes


Another template can be downloaded from Dotxes and includes columns for a name, relation, phone, email, diet restrictions, RSVP, and gift description.

Like the others from this list, Dotxes' template lets you customize the template if it's not exactly how you'd like it, such as editing the heading and column text and color as well as the image.

To download this template, you must first add it to your cart and then check out as if you were purchasing it, but it's still free. This means you'll have to include your name and email address so the download link can be sent to via email ​with the purchase receipt.

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Wedding Guest List Manager

The homepage of Zola's guest list feature


Zola's free wedding guest list template lets you quickly enter your guests' details such as name, address, phone number, and email. You can also easily track RSVPs through the guest list. 

The best party about the guest list at Zola is that you have multiple ways to enter guest information. You can enter the guests yourself into the website and you can even add your contacts from your phone's address book. 

You also have the option of sending a link out to your guests asking for their addresses, emails, and phone numbers. This is a great option for those guests who you don't have information from yet. 

Zola's free wedding guest list also allows you to upload an existing spreadsheet if you already have some of your guests' information collected.

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Wedding Guest List Template

Excel wedding guest list tracker


Use this wedding guest list from Microsoft to track each guest's name, address, relationship, number in the party, shower, ceremony and reception RSVPs, food choice, gifts received, and thank you note sent. It has plenty of rows, so you can add everyone.