Free Microsoft Word Letter Templates

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Microsoft templates can be used to create a variety of business and job-related letters and resumes. Many of these templates are available as a free download for Microsoft Word users, and they are accessible within your Word program.

There are letter templates for cover letters, resignation letters, reference letters, thank-you letters, and a variety of other business letters.

Using a template can help you ensure that you include all the necessary details in your letter.

The Benefits of Using a Template

A template can help you format your letter. However, keep in mind that a template is simply meant to be a guide, and you'll need to edit the letter to personalize it. To make the best possible impression, be sure to customize your letter for each use.

Learn more about the types of Microsoft letter templates available, and how to access and use them.

Available Microsoft Letter Templates

Cover Letters: Microsoft cover letter templates are available for a variety of circumstances. Add your personal information to the template to create cover letters you can use for a variety of types of job applications.

Job Interview Thank-You Notes: It’s important to send a thank-you note after a job interview, but getting started can be tricky, especially if you’re not used to sending formal business correspondence. This guide offers tips and sample letters to help you perfect your letter. Prefer to send a card, but don’t have time to buy personalized stationery for your thank-you notes? Try this Microsoft interview thank-you note template, which allows you to customize a simple card with your name on it.

Reference Letters: Not sure what to include in a reference letter? Review tips on how to write your letter and access downloadable templates for Microsoft Word or Google Docs. Or use this Microsoft reference letter template. It will help you highlight your co-worker’s achievements and skills and make the best possible impression on the hiring manager.

Resignation Letters: Learn how to write a resignation letter and download a free template for Microsoft Word or Google Docs. Make sure to tailor the template to fit the specific circumstances surrounding your resignation—and to keep it positive. It’s important to leave on a good note.

More Free Microsoft Templates: Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program to help you create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank-you letters, interview letters, and a variety of business letters.

How to Download a Letter Template

To access these letter templates from your computer, open Microsoft Word, then click on:

  • File
  • New

Then type your search term in the “Search for Online Templates” bar. You can also view a variety of different business letters by clicking on the “Business” keyword under the search bar.

To access the templates online:

  • Visit Microsoft Letter Templates.
  • Type your keyword into the “Search for a Template” bar, or scroll down to view popular categories including, “Resumes and Cover Letters.”
  • When you find one you like, click on the letter title to preview the template.
  • Click the “Download” button, then follow the instructions to download the letter template to your computer.
  • You can also click “Open in Browser” to edit online; however, you need to set up an account with Microsoft to do this.
  • Once you have downloaded or opened a letter template file, type over the text in the file to create your own personalized letter.

Create Your Own Template

If you can't find a template that suits your needs, or perhaps you want to merge some elements of a couple of templates, you can create your own.

Open Microsoft Word, then click on:

  • File and then click “New Blank Document.”
  • In the document, create your template or copy and paste material from a variety of templates to create one that fits your needs.
  • Make any revisions you want to the margin size, page size, etc.
  • Click "File" and then “Save As.”
  • Click “More options.”
  • Under “Save as Type,” save your document as a “Word Template.” Name your document template, then click “Save.”
  • Once you have saved your template, you can use that template at any time. When you open Word on your computer and click "New," you will find this template under "Personal."