Entertainment Love and Romance A Guide to Foster Care Record Keeping With Printable Worksheets Share PINTEREST Email Print Willie B. Thomas / Getty Images Love and Romance Relationships Sexuality Divorce Teens LGBTQ Friendship By Carrie Craft WIOA Youth Coordinator Wichita State University Carrie Craft been an educator in the field of adoption and foster care since 1996. She has a wealth of relevant personal and professional experience. our editorial process Carrie Craft Updated May 23, 2019 01 of 09 A Binder Is Perfect for Foster Care Record Keeping Basic Information Worksheet for Foster Care Binder Photo ©. Carrie Craft A large part of foster care is maintaining records and documentation. Keep track of foster care records with these printable worksheets and create your own record keeping system with a binder for each foster child. How to organize your binder | Next>> 02 of 09 Divide the Binder up into Sections Foster Care Record Keeping Photo ©. Carrie Craft Return to the beginning of this tutorial Using color coded tabs, consider the following sections to keep your foster care records in order and easy to find. Placement Tab placement agreement from the foster care agency Medical Tab a copy of physical dental forms immunization record listing of known allergies medical consent form medication logs Legal Tab social security card birth certificate the release of information Care Tab case plan Casey Life Skills assessments safety plans any other testing results - psychological, behavioral, etc. Personal Tab school papers - report cards, a few graded papers, notes from teachers spiritual or religious affiliation - baptismal records, confirmations life book information Access the first set of printable worksheets for your foster care binder| Next>> 03 of 09 Create a Basic Information Printable Worksheet Basic Information Worksheet for Foster Care Binder Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial I like to keep a worksheet in the front of my foster care binder with fast facts about the foster child. This is also helpful for my husband who doesn't always remember the names of the different social workers involved in a case or the birthdays for each foster child placed in our home. The "basic information" worksheet would be placed in the front of the binder. Before you move on to the next step, print a Basic Information Worksheet | Next>> 04 of 09 Foster Care Contact Printable Worksheets Contact Information Worksheet Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial There are a lot of people to keep track of as a foster parent. Utilize the following printable worksheets to help keep track of all the major players on your foster child's team. As each area refers to social workers by different titles and has various team members, you may need to customize the listing to suit your foster care system and your foster child's team. Some foster care team members may include: the foster home's agency child's social worker child's CASA child's therapist birth family contacts The "contact" worksheet would be placed at the front of the book after the "basic information" worksheet. Before you move on to the next step, print a Foster Care Contact Worksheet | Next>> 05 of 09 Medication Log Printable Worksheet Foster Care Medication Log Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial Many foster children take medication and it's often a requirement to track the medication given to foster children. The tracking of medication will usually include over the counter medication. Utilize this printable worksheet to help log the medication and dosage given. After noting the date at the left, circle which medication is to be given (A, B, C) at morning, noon, or bedtime. When giving over the counter medication, it may also be helpful to note the time given next to the date as well. Then the adult caregiver that gave the medication needs to initial under the appropriate column for that date, time, and medication. The "medication log" would be placed under the "Medical" tab. Before you move on to the next step, print a Medication Log | Next>> 06 of 09 Printable Calendar for Weekly Behavior Tracking Weekly Tracking Worksheet Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial I prefer to use large planners instead of small pocket calendars. This gives me plenty of space to not only note appointments, but it's also helpful when I need to record something a foster child or birth parent has said to me or to document a behavior issue at school. Use this printable calendar to help track behaviors as well as appointments, phone calls, and mileage to appointments and visits. After printing the calendar fold in half (the x's mark the fold line). Then punch holes along one side (the x's on the outside edge) and place in a small day planner or binder. The "weekly tracking calendar" would be placed in a day planner or small binder. Once finished with a full month of the printable calendar, place in the foster care binder under "Placement" or "Care." Before you move on to the next step, print a Weekly Calendar | Next>> 07 of 09 Monthly Foster Care Report Monthly Foster Care Report Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial My foster care agency likes to receive a monthly report breaking down when the child had visits to the doctor, gone to the dentist, or had a visit with a birth parent. I have also found that keeping a copy of this report for myself has really helped me keep on top of happenings in my foster child's case. If a social worker asks for information, I can quickly find a date or incident without a problem. Place the "monthly foster care reports" in the foster care binder under "Placement" or "Care." Before you move on to the next step, print a Monthly Foster Care Report | Next>> 08 of 09 Safety Plans Safety Plan Worksheet Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial A safety plan may be a worksheet you want as a part of your foster care record-keeping binder when dealing with difficult or challenging behavior, such as - anger issues, sexual behaviors, fire starting, running off. Remember to re-evaluate the safety plan often. Consider: How did your plan succeed/fail? When? What worked? What can you do better tomorrow? What did you overlook? If a safety plan is implemented a copy would be placed under the "Care" tab. Use this safety plan printable worksheet. Before moving on to the next form print a Safety Plan Worksheet | Next>> 09 of 09 Respite Information Printable Worksheets Respite Foster Care Information Worksheet Photo ©. Carrie Craft Print this page | Return to the beginning of this tutorial Sometimes foster families need a break and it's often up to the foster care agency to find another foster family or respite provider to keep the children. However, it's up to the foster family to make sure things are organized for the respite provider. Utilize this printable worksheet to help the respite foster family provide the best care for your foster children. Print a Respite Information Worksheet. Return to the very beginning of this foster care record keeping step-by-step tutorial.