A Guide to Foster Care Record Keeping With Printable Worksheets

01
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A Binder Is Perfect for Foster Care Record Keeping

Basic Information Worksheet for Foster Care Binder
Basic Information Worksheet for Foster Care Binder Photo ©. Carrie Craft

A large part of foster care is maintaining records and documentation. Keep track of foster care records with these printable worksheets and create your own record keeping system with a binder for each foster child.

How to organize your binder | Next>>

02
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Divide the Binder up into Sections

Foster Care Record Keeping
Foster Care Record Keeping Photo ©. Carrie Craft

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Using color coded tabs, consider the following sections to keep your foster care records in order and easy to find.

  • Placement Tab
    • placement agreement from the foster care agency
  • Medical Tab
    • a copy of physical
    • dental forms
    • immunization record
    • listing of known allergies
    • medical consent form
    • medication logs
  • Legal Tab
    • social security card
    • birth certificate
    • the release of information
  • Care Tab
  • Personal Tab
    • school papers - report cards, a few graded papers, notes from teachers
    • spiritual or religious affiliation - baptismal records, confirmations
    • life book information

Access the first set of printable worksheets for your foster care binder| Next>>

03
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Create a Basic Information Printable Worksheet

Basic Information Worksheet for Foster Care Binder
Basic Information Worksheet for Foster Care Binder Photo ©. Carrie Craft

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I like to keep a worksheet in the front of my foster care binder with fast facts about the foster child. This is also helpful for my husband who doesn't always remember the names of the different social workers involved in a case or the birthdays for each foster child placed in our home.

The "basic information" worksheet would be placed in the front of the binder.

Before you move on to the next step, print a Basic Information Worksheet | Next>>

04
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Foster Care Contact Printable Worksheets

Contact Information Worksheet
Contact Information Worksheet Photo ©. Carrie Craft

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There are a lot of people to keep track of as a foster parent. Utilize the following printable worksheets to help keep track of all the major players on your foster child's team. As each area refers to social workers by different titles and has various team members, you may need to customize the listing to suit your foster care system and your foster child's team.

  • Some foster care team members may include:
  • the foster home's agency
  • child's social worker
  • child's CASA
  • child's therapist
  • birth family contacts

The "contact" worksheet would be placed at the front of the book after the "basic information" worksheet.

Before you move on to the next step, print a Foster Care Contact Worksheet | Next>>

05
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Medication Log Printable Worksheet

Foster Care Medication Log
Foster Care Medication Log Photo ©. Carrie Craft

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Many foster children take medication and it's often a requirement to track the medication given to foster children. The tracking of medication will usually include over the counter medication. Utilize this printable worksheet to help log the medication and dosage given.

After noting the date at the left, circle which medication is to be given (A, B, C) at morning, noon, or bedtime.

When giving over the counter medication, it may also be helpful to note the time given next to the date as well.

Then the adult caregiver that gave the medication needs to initial under the appropriate column for that date, time, and medication.

The "medication log" would be placed under the "Medical" tab.

Before you move on to the next step, print a Medication Log | Next>>

06
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Printable Calendar for Weekly Behavior Tracking

Weekly Tracking Worksheet
Weekly Tracking Worksheet Photo ©. Carrie Craft

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I prefer to use large planners instead of small pocket calendars. This gives me plenty of space to not only note appointments, but it's also helpful when I need to record something a foster child or birth parent has said to me or to document a behavior issue at school.

Use this printable calendar to help track behaviors as well as appointments, phone calls, and mileage to appointments and visits.

After printing the calendar fold in half (the x's mark the fold line). Then punch holes along one side (the x's on the outside edge) and place in a small day planner or binder.

The "weekly tracking calendar" would be placed in a day planner or small binder. Once finished with a full month of the printable calendar, place in the foster care binder under "Placement" or "Care."

Before you move on to the next step, print a Weekly Calendar | Next>>

07
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Monthly Foster Care Report

Monthly Foster Care Report
Monthly Foster Care Report Photo ©. Carrie Craft

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My foster care agency likes to receive a monthly report breaking down when the child had visits to the doctor, gone to the dentist, or had a visit with a birth parent.

I have also found that keeping a copy of this report for myself has really helped me keep on top of happenings in my foster child's case. If a social worker asks for information, I can quickly find a date or incident without a problem.

Place the "monthly foster care reports" in the foster care binder under "Placement" or "Care."

Before you move on to the next step, print a Monthly Foster Care Report | Next>>

08
of 09

Safety Plans

Safety Plan Worksheet
Safety Plan Worksheet Photo ©. Carrie Craft

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A safety plan may be a worksheet you want as a part of your foster care record-keeping binder when dealing with difficult or challenging behavior, such as - anger issues, sexual behaviors, fire starting, running off.

Remember to re-evaluate the safety plan often. Consider:

  • How did your plan succeed/fail?
  • When?
  • What worked?
  • What can you do better tomorrow?
  • What did you overlook?

If a safety plan is implemented a copy would be placed under the "Care" tab.

Learn how to use this safety plan printable worksheet.

Before moving on to the next form print a Safety Plan Worksheet | Next>>

09
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Respite Information Printable Worksheets

Respite Foster Care Information Worksheet
Respite Foster Care Information Worksheet Photo ©. Carrie Craft

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Sometimes foster families need a break and it's often up to the foster care agency to find another foster family or respite provider to keep the children. However, it's up to the foster family to make sure things are organized for the respite provider.

Utilize this printable worksheet to help the respite foster family provide the best care for your foster children.

Print a Respite Information Worksheet.

Return to the very beginning of this foster care record keeping step-by-step tutorial.