Employee Thank You Examples and Writing Tips

Do you need to say thank-you to an employee for a job well done? How about to a colleague who has helped you in some fashion? A thank-you letter is a great way to show your appreciation for someone at work.

Here is a variety of employee thank-you letter, email, and note examples, which you can edit to fit your own personal and professional circumstances. Also read below for tips on how to send an appropriate thank-you letter to an employee.

Tips for Writing Employee Thank-You Letters

• Choose the Format: Your thanks can be sent as a written letter, a thank-you note, or an email thank-you message. All three are appropriate. A written letter is the most formal, a thank-you note is more personal, and an email is a great idea when the time is of the essence.
• Use a Clear Subject Line: When you're sending an email thank-you message to an employee or colleague, the subject line of your email message can simply say "Thank You."
• Consider Handwriting Your Letter: A handwritten thank-you note always makes a really good impression. It is more personal than a typed letter or email.
• Use Letterhead: Whether you type or hand-write your thank-you letter, it’s a nice touch to use company letterhead if this is available.
• Keep It Short: Do not write an extremely long thank-you message. Keep it short and sweet—simply explain what you are thanking them for, and express your gratitude.
• Proofread and Edit: Be sure to proofread your letter for any spelling or grammar mistakes thoroughly. This is still a professional message, so you want it to be polished.

When to Send an Employee Thank-You Letter

• Send Sooner Rather Than Later: It is always a good idea to send a thank-you message as soon as possible, while the event is fresh in the person’s mind. Of course, sending a thank-you message late is better than never sending one at all.
• Send It! When in doubt, say, “Thank you.” It is never inappropriate to give thanks, however small the reason. People love to know they are appreciated, especially in the workplace.

Employee Thank-You Letter Examples

Review these letter and email message examples saying thank you to employees, Download the thank-you letter template (compatible with Google Docs and Word Online) or see below for more examples of how to show your appreciation and say thank you.

More Thank-You and Appreciation Message Examples

Here are more thank you letters for colleagues, managers, and others in the workplace.

• Employee Referral Thank You Letter
• Sample Appreciation Email To Employee
• Thank You Letter for Boss
• Sample Thank You Letter for a Colleague
• Sample Letter of Appreciation - Help at Work
• Thank You Letter for Project Help