Thank-You and Appreciation Quotes for Letters and Emails

Image shows a pensive woman next to a small envelope with a heart of in, a teal envelope with a letter coming out of it, and an email text box. Under that is a piece of paper that says "You rock!" with a pencil next to it. Text reads: "Tips for saying 'Thank You' in a Note: When in doubt, send a thank-you note. Choose between a hand-written note, a letter, or an email. Keep it short and sweet. Include a nice thank-you quote"

Theresa Chiechi / The Balance

It’s always a good idea to say thank you when someone lends you a hand at work or helps you with your job search. Not only will you be expressing your gratitude, but it'll also help you maintain a strong professional relationship with that person.

During our everyday lives, reading a few words of thanks and appreciation can make a big difference in someone's day. Everyone likes to know that they are appreciated, and it's quick and easy to say thank you. It's also a good way to show that you care.

What's the best way to show your appreciation? When saying thank you, you can send a formal letter, a handwritten card, or an email message. 

Regardless of format, the most important thing to do in your note is to clearly explain why you are writing to say thank you.

Tips for Saying Thank You

When in Doubt, Say Thank You

There are many situations in which it is a good idea to follow up with a thank-you note. You should say thank you whenever a colleague helps you out, after an informational interview or job interview, when someone writes you a letter of recommendation, and in many other professional situations. 

Not sure if you should send a note? Err on the side of sending one.It never hurts to say thank you.

Consider the Format

When saying thank you, you can choose among a handwritten note, a letter, or an email. An email is more informal and is best when you want the person to receive your note as soon as possible. 

For example, if a hiring manager is going to make a decision right after your interview, you might want to email them for the sake of time. Consider a handwritten note when you have more time and want to give the note a personal touch.

Keep It Short and Sweet

In the letter, you want to state what specifically you are thanking the person for. Is it for writing you a letter of recommendation or for a time a coworker covered your shifts when you had to take time off?

State the specific reason but keep the note short. One to three paragraphs are usually all you need.

Use Our Samples as a Starting Point 

If you are struggling with what to say in your note, use the sample thank-you notes below as a starting point. Keep in mind that you’ll have to tailor them to fit your personal circumstances. This might include changing some of the language in the sample or adding more information. You will also want to begin your note with a salutation and end with a closing and your signature.

Sample Thank-You Notes

Not sure how to word your appreciation and thanks? Below are a number of samples you can adapt and use in your own thank-you letter. Each of these snippets of language are ideal for a particular situation, ranging from a thank-you note for a job interview to a thank-you for help from a colleague or graduation thank-you notes.

Employee Thank-You 

Thank you for all your help. I'm happy to have you as a part of this team. In the short time you have been here, you have really helped things run smoothly. I appreciate your willingness to help out wherever needed. It's that kind of flexibility and dedication that will help this company grow to its full potential.

Thank You to Boss 

Thank you for your confidence in me and for your support for this project. I'm confident that you're going to be pleased with the results.

Thank You for Help With a Project 

Thank you very much for offering to help out with this project. I really appreciate your willingness to assist. It is helpful to have someone who has experienced similar issues on previous projects here to offer guidance. I am looking forward to implementing many of your suggestions.

Thank You for Your Support 

I very much appreciate your support during this challenging time. Thank you so much for being there for me. It means more than I can say.

Thank You for Teamwork 

Thank you so much for your assistance. You really came through, proving what it means to be a "team player." The extra effort you put in was really appreciated.

Thank You for Help 

Thank you so much for the help you gave me this week. I greatly appreciate the assistance you have provided me.

Thank You for Information Provided 

Thank you for your response to my inquiry. I appreciate the information you have provided me with, and I appreciate your prompt reply.

Thank You for Answering a Question 

I want to thank you for taking the time to answer my question the other day. I am sure that you are busy, and so I greatly appreciate your personal response. Thank you again.

Thank You to a Volunteer 

Thanks for offering to co-coordinate the committee. I just got a copy of the responsibilities that we will share, which I will forward to you along with the list of members. I really appreciate your help.

Thank You for a Donation

Thank you so much for your generous donation. This will be of great help; our participants will benefit significantly. I will keep you informed as to our progress. Again, please accept my sincere appreciation for your generosity.

Thank You for a Gift 

Thank you so much for your gift. I really appreciate you thinking of me, and you couldn't have chosen a more perfect present for me. Again, thanks very much.

Thank You for Generosity 

Thank you so much for helping me out during these difficult times. Your help has been invaluable; I don't know how I would have managed without your help and support. Again, thank you so much. I sincerely appreciate your generosity.

Thank You for Help With Business 

I really appreciate all your help in getting my business ready to open. You've been right there, helping out wherever and whenever you could these past few months. We couldn't have done it without your expert services. I am very appreciative of your assistance, and I look forward to continuing to work together.

Thank You for Inspiration 

Thank you so much for talking to me the other day; you have inspired me to work on my new project and to follow my dreams. I could not have made these decisions without you.

Thank You for Career Assistance 

Thank you for taking the time to speak with me. I sincerely appreciate the time you spent reviewing my career goals and recommending strategies for achieving them. Your advice was very helpful and gave me a new perspective on available opportunities.

Thank You for Job Search Help 

Thank you for all the help you have given me with my job search. I especially appreciate the information and advice you have provided and the contacts you have shared with me. Your assistance has been invaluable to me during this process.

Thank You for a Job Referral 

Thank you very much for referring me for the position at ABCD. I am grateful for the time you spent reviewing my application and recommending me for the job. Again, thank you so much for your help.

Thank You for a Recommendation 

Thank you so much for recommending me for the position. I received an interview, and I know this is in large part due to your kind words. I will keep you updated on the interview and hiring process.

Thank You for Internship 

Your advice and experience have been tremendously helpful throughout these past six months. I truly appreciate the confidence you showed in me by giving me this internship. I hope that, after graduation, I might be able to speak with you about pursuing a career in social work.

Thank You for Job Interview (With Contact Information)

Thank you for taking the time to speak with me today. I am very interested in working for you, and I look forward to hearing from you once the final decisions are made. Please feel free to contact me at any time if you need any further information. My cell phone number is (555) 555-5555.

Job Interview Thank-You 

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Thank You for a Group Interview 

Today's interview served to reinforce my interest in becoming part of your team. If there is any other information I can provide to help expedite your decision-making process, please let me know. Again, I appreciate the time you and the rest of the team took to speak with me, and I look forward to hearing from you soon.

Thank You for a Second Interview 

I am pleased to have had a chance to speak with you.Thank you again for your consideration. This second interview has confirmed my interest in working for your company and my confidence that I am a good fit for the role. I look forward to hearing from you soon.

Appreciation Quote Examples

Here are some simple appreciation messages you can use for a variety of circumstances.

The next time you want to communicate your gratitude but don’t know what to say, grab one of these messages and adapt it to fit your circumstance.

  • Your willingness to help out wherever there is a need is greatly appreciated. It's that kind of flexibility and dedication that will help this company grow to its full potential.
  • I appreciate the extra time you've been spending at work while we are so busy. In a small business, we all need to take on a little extra sometimes, and it's employees like you who make it work for us all.
  • Your positive attitude has had a terrific influence on the way the entire staff is viewing our restructuring. Your effort continues to help things run smoothly, and I really appreciate your support.
  • All the hours of hard work have really paid off on your current project. You have done a great job as team leader, and I really appreciate the extra effort you've put into it.
  • Your offer to help out on this project is really appreciated. We're lucky to have someone with your experience to guide us through some of the difficulties we are facing. Please let me know if I can make someone available to keep your other projects on schedule while you spend time on this.
  • I very much appreciate the time you have spent with me in planning our relocation. It will make all the difference when it comes time to begin the actual move.
  • I really appreciate your offer to help plan the company picnic. I have a project that is taking a lot of my time right now, and having you take on some of the tasks will be a big help.
  • Your willingness to help out with anything we've needed during our renovations is very much appreciated. It takes dedication and insight into the whole process to contribute in so many ways to a project like this.
  • My team and I truly appreciate your understanding and support regarding the changes we have made to the project plan. We believe that these changes are going to positively affect the customer experience with this as well as future projects.
  • I really appreciate your taking the time out of your busy schedule to speak with me and your insights into my current project. I plan to implement many of your suggestions and will be sure to send you a follow-up when the project is completed.

Appreciation Letter Template and Sample

This is an appreciation letter example. Download the appreciation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of an appreciation letter example

Appreciation Letter Example (Text Version)

Mary Jones
123 Main Street
Anytown, CA 12345

March 11, 2021

Angela Lee
Interior Designer
Master Decorators
123 Business Rd.
Business City, NY 54321

Dear Ms. Lee:

I really appreciate all your help in getting my new flower shop ready to open. You've been right there, helping out wherever and whenever you could for these past few months. I especially appreciate your help with the color and decorating choices, as well as the advice on which software programs to buy.

We couldn't have done it without your expert services. I am very appreciative of your assistance and looking forward to continuing to work together. If there’s ever anything we can do to return the favor, please let us know.

Again, thank you so much.


Mary Jones

Sending an Email Thank-You Message

Email Subject Line

When you're sending a thank note via email, list your name and "thank you" in the subject of the message. If you know the recipient well, you don't need to include your name.

Here are some examples of email subject lines:

  • Thank You
  • Thank You - Mary Jones
  • Thank You From Kirsten Reilly
  • Thank You - [Job Title] Interview

Email Signature

Include your contact information under your signature at the bottom of the email:

Best regards,

Jason Rogers